Job Summary

The Administrative Officer performs clerical and office support activities. Duties will include fielding telephone calls, word processing, bookkeeping, creating spreadsheets and presentations, and filing. Extensive software skills are required, as well as Internet research abilities and strong communication skills.

Principal Responsibilities

• Provide secretarial and administrative support to all areas of the company.
• Assisting with the preparation of agendas for taking minutes of board, committee and general meetings or workshops.
• Dealing with correspondence, collating information and reporting.
• Maintain the electronic and hard copy filing systems.
• Maintain a system to ensure adequate supply, storage and distribution of stationery supplies and oversees maintenance of equipment
• Summarize current financial status by collecting information; preparing balance sheets, profit and loss statements and other reports.
• Maintain accounting controls by preparing and recommending policies and procedures.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Maintain financial security by following internal controls
• Performs other related duties that may from time to time be assigned

Education and Experience

• Bachelor’s degree in Administrative Management or Accounting
• Knowledge of QuickBooks
• A minimum of 1 year’s related work experience

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